The widespread data leaks and cyber attacks have led employers to pay attention to their business security more than ever. Employee monitoring has become inevitable. Apart from ensuring that your employees are doing the job and completing the tasks assigned to them, employee monitoring does something else too. It helps you in detecting any suspicious activity that could lead to data loss causing substantial to the business. Through employee monitoring, you can catch the disloyal employee in the act.
How to know that your data is being stolen? Here are a few signs:
- You see that important documents or files having sensitive information have gone missing
- Or these files were accessed at odd files
- Unlocked exit doors
- Differences in the cash amounts
The employees themselves can be indicative of their suspicious activities that employers can easily notice, such as performing poorly, working late or unusual hours, having a defensive attitude, and a lifestyle that is not possible with what they make at your organization.
Knowing your business industry and the cut-throat competition, you must know the value your data holds and the impact of its theft or loss. This calls for putting an effective monitoring policy in place so that you can timely intervene and prevent the occurrence of such an incident.
Since it is usually an inside job or involves employees to an extent, you have to be strict about employee monitoring and place some rules in place. However, before you get on with it, here are a few considerations you must pay attention to:
- For starters, you must know general laws and know what you can do regarding employee monitoring within legal boundaries. Rules in each state might vary, so you must learn the law that applies to your state.
- Although it is understood that devices such as smartphones or laptops that they are using at the workplace are owned by the company, their usage is going to be monitored. But you should always bring that into the employees’ knowledge at the time of hiring.
Monitoring Employee Phones with Xnspy
How are you going to monitor your employees’ digital activities? You can go with monitoring apps, and you would find plenty of them. To save both your time and hassle, we have already picked Xnspy, an app that effectively takes care of all your concerns regarding employee monitoring.
There are tons of app out there, and not all might perform as well as they claim to. Then there is the pricing. Most of the apps that come with advanced monitoring apps are rather expensive. We chose Xnspy because it is both affordable and performs fairly well. The app pays attention to all aspects of employee monitoring and lets you keep an eye on the correspondence that takes place on their phone.
Xnspy effectively monitors everything from text messages, call logs, emails, and multimedia to social media and instant messenger app conversations, web browsing history, location history, and a lot more. You can create boundaries on the map and get alerts when an employee enters/exits the non-authorized zone.
Here is a step-by-step guide for you to help with installation:
Step 1: See the Compatibility
Whenever you buy any app, you check that it is compatible with the device you are monitoring. With Xnspy, you can monitor both Android and iPhones as the apps run smoothly on both of them.
|Android||iPhone ( Without Jailbreak)|
|Supports OS 4.x, 5.x, 6.x, 7.x, 8.x, and 9.x||Supports iOS 6.x, 7.x, 8.x up to 13.3|
Step 2: Subscribe to Xnspy App
First of all, see the number of employees you want to monitor, that will determine how many subscription plans you need. The app offers a variety of features as well as pricing plans you can pay for in the form of monthly, quarterly, yearly payment plans.
Check out the breakdown of all the prices below:
|Xnspy Basic Edition||$49.99||$23.33||$8.33|
|Xnspy Premium Edition||$59.99||$33.33||$12.49|
Step 3: Download and install Xnspy on the Phone
You need to have physical access to the Android devices for installation. And if you wish to install the app on the iPhones, you need iCloud credentials of the phone user. The app would then sync with the Cloud and help fetch data from the phone, so you can view it.
After subscribing to the app, the app is going to send you an activation code, a download link, some instructions to help with installation, and the login details to your web account.
Step 4: Access the app’s dashboard
After you have installed the app, you can now log into your web account using the login credentials that you received in the email. It is going to take the app about 24–48 hours to fully function. The app requires this time to record the data and then upload it to the web account.
The web account is from where you can access all information regarding phone activities. You can even customize the different features as per your monitoring requirements.
Let’s take a brief look at some features of the app:
» You can monitor the text messages and calls of your employees. Xnspy records all calls automatically. As for text messages and chat conversations of instant messenger apps, you can set alerts on particular words and contacts and get your hands on the information you are interested in.
» You can monitor social media apps such as Facebook Messenger, WhatsApp, Instagram, Viber, Tinder, Skype, and Kik.
» Using the ambient recording feature, you can record the surroundings of the phone up to 30 minutes by silently turning on the microphone of the app.
» The app lets you track the real-time location of the phone user with its GPS location tracking feature. You can even add locations to the app’s Watchlist and get alerts regarding the entrance/exit of the employee from certain areas.
» Xnspy offer keylogger feature for Android monitoring that records keystrokes the phone user makes on Facebook Messenger, Viber, Skype, Instagram, and WhatsApp.
» You can monitor the multimedia your employee sends or receives on his phones such as images, videos, and GIFs.
» The app records the web browsing history and lets you access the bookmarked pages and web browsing activities.
» The app lets you see analysis reports of certain phone activities that include:
- Top 5 callers.
- Top 5 call durations.
- Top 10 frequently-visited websites.
- A weekly punch card showing all calls and their details.
» Xnspy lets you control the phone in many ways remotely. These remote functionalities include:
- Lock a monitored device
- Take live screenshots
- Wipe off data
- Turn on microphone remotely
What’s the point of phone monitoring?
You can block certain sites, limit access, and put various multiple security measures in one place. Since its norm to carry out day to day operations at work using smartphones, many companies provide employees with both laptops and smartphones. This calls for monitoring activities on both phones and laptops, ensuring that the employees do not waste company resources or work hours, and are not involved in suspicious or unethical activities.
If there are some employees in your organization you think might be involved in some unethical or suspicious activities that might risk the security of your business or its reputation, using Xnspy could help you prevent and/or identify such activities right away.
It can save you a bunch in monitoring since it has been specially designed for the purpose. Xnspy offers budget-friendly pricing plans to the users even though offering an expansive variety of features that no other app is offering. The app could effectively relieve you of your concerns regarding data security.